Manage reservations, fleet, customers, payments and rental documents in one system built for car rental companies and other vehicle rental businesses. Buy RideCRM once. No recurring software subscription.
A rented CRM is never really yours.
With most subscription CRMs, your data sits on the vendor’s servers and access depends on a monthly payment. RideCRM is a system you buy and keep.
Pay once. Stop paying every month.
A subscription keeps growing for as long as your business runs. RideCRM is a single purchase, so the cost stops where it started.
See pricingExample based on typical rental CRM subscriptions: a flat €55 per month up to 15 vehicles, then about €2.5–3 per vehicle per month. Prices excl. VAT; hosting and domain not included.
You're the owner. That changes everything.
Your data stays yours
Customers, bookings and payments belong to your company, not a vendor.
No switch-off risk
Nobody can turn off your system because of a late invoice.
No monthly bills
One purchase instead of a subscription that never ends.
Your own sales channels
Your website, Secrental, social pages and partners, all feeding one CRM.
Your rental business shouldn't live in spreadsheets, chats and disconnected tools.
RideCRM brings everything together.
Anything with wheels. Or a hull.
Cars, motorcycles, boats, RVs, trailers and vans in one fleet. Same reservations, planner, payments and documents for every type.
Everything connected.
A reservation in RideCRM holds everything the rental needs. One record instead of nine places to check.
Reservations without the chaos.
Five clear steps: date and vehicle, customer, insurance and extras, payments, documents. The summary updates as you go.
See your entire fleet at a glance.
Vehicles down the side, dates across the top. Green is on rent, blue is reserved, empty is free.
Know what needs to happen today.
Pickups, returns and tasks in time order. Your team starts the day on one screen instead of searching across five.
Your fleet. Always under control.
Every vehicle with its plate, location, status and next reservation. Maintenance, damages and GPS telemetry live on the same vehicle card.
Every customer, in one place.
Contact details, bookings, documents and payments for each customer. Open a profile and the whole history is there.
Payments connected to every reservation.
What the rental costs, what has been paid and what is still due, recorded inside the reservation it belongs to.
Agreements filled from the reservation.
Customer, vehicle and booking details go straight into the rental agreement, invoice and receipt. No retyping.
Know which cars make you money.
See which days your fleet is busiest, how much each vehicle earns, which locations bring the most revenue and where cars stand idle.
Tesla Model 3IMB-4830 · 91% utilisation2,940 €
BMW X1YHA-4817 · 86% utilisation2,610 €
Nissan SerenaIKA-4812 · 78% utilisation2,180 €
Volkswagen T-CrossZKE-4819 · 69% utilisation1,720 €Sample data
Run your CRM from a chat.
The RideCRM AI agent works inside the CRM and in WhatsApp or Telegram. Ask by text or voice message, and it answers with live data from your CRM or does the task for you.
AI usage and WhatsApp Business fees are billed by the providers to your account.
Athens Airport · John Williams
Piraeus Port · Anna Schmidt
Athens Airport · Maria Lopez
Total 225.00 €Voucher_1052.pdfSent ✓
Bookings from everywhere. One planner.
Launch your own booking website, connect rental portals like Secrental, your social pages and partners. Every booking lands in RideCRM.
Volkswagen T-CrossCrossover · Automatic · 5 seats€55 /dayBookBMW X1SUV · Automatic · 5 seats€68 /dayBookNissan SerenaMinivan · Automatic · 8 seats€72 /dayBookTesla Model 3Electric · Automatic · 5 seats€75 /dayBook
Rental portalMore than a vehicle and two dates.
Pricing & Tariffs
Set prices by rental length, seasons and custom periods.
Extras
Add child seats, additional drivers and other services.
Insurance
Create insurance plans by your company's own rules.
Locations
Manage pickup and return locations.
Built around your rental business.
Company, managers, modules, locations and delivery, seasons and tariffs, equipment and insurance, notifications, checklists and discounts. Set them once, every reservation uses them.
The command center for your business.
Revenue, fleet utilisation and upcoming reservations on the first screen you open. The next action is one click away.
Sample data
One system for your entire rental operation.
“We run Secrental, a car rental portal in Cyprus, Greece, Armenia and other countries. More than 1,000 cars and a large number of rental companies work with us. For our partners, RideCRM is a big step forward: they can now connect their own CRM, and every booking from our portal lands straight in their planner, with availability and prices kept in sync. No double bookings, no copying details by hand. We are happy to recommend RideCRM to every rental company we work with.”
Secrental teamCar rental portal · secrental.comSecrental is built by Codilife, the developer of RideCRM.One price. Your system for good.
You buy RideCRM once. We install it on your hosting with your own database and launch your booking website on your domain.
Hosting and domain are paid directly to your provider, so they stay in your name. AI usage and WhatsApp Business fees are billed by the providers to your account. Updates and support are included for 12 months, then available as an optional yearly plan. The binding terms are set out in the licence agreement we sign with each customer.
Questions, answered.
Didn't find what you need? and we'll walk you through it.
Book a demo and we show you RideCRM on your own rental scenarios. Then we send an offer and sign the licence agreement. After payment we install RideCRM on your hosting with your own database, set up locations, tariffs, insurance and extras, move your data and train your team. From there, the system is yours.
A perpetual RideCRM licence with all modules, installation on your hosting with your own database, data migration, team training and 12 months of updates and support. Agreements signed in 2026 also include a booking website connected to the CRM if you don't have one.
No. There is no RideCRM subscription. You only pay your hosting and domain provider directly, and those stay in your name.
You do. The database runs on your hosting, so reservations, customers and payments stay with your company. We access them only when you ask us for setup, data migration or support, under a data processing agreement.
There is no subscription to miss. Once installed, RideCRM keeps working and your team keeps access.
Yes, RideCRM is installed on hosting you own. If you don't have it yet, we'll tell you what to order before installation.
Yes. We transfer your vehicles, customers and upcoming bookings from spreadsheets or your current system during installation, so your team starts with everything in place.
Cars, motorcycles, boats, RVs, trailers and vans, all in one fleet with the same reservations, planner and documents.
Yes. RideCRM can be connected to rental aggregators and portals, so their bookings arrive in the same reservations list.
If you sign your licence agreement in 2026, you pay €5,000 excl. VAT once. The price goes up on 1 January 2027.
Only hosting and a domain, paid directly to your provider. Typical hosting for RideCRM costs €10–30 per month, and a domain about €10–20 per year. There are no other recurring RideCRM fees.
For 12 months after installation, updates, bug fixes and direct help from our team are included in the price. After that, you can continue with an optional yearly support plan. Your licence never expires: RideCRM keeps working on your hosting whether you renew support or not.
Usually a few days after we receive access to your hosting. We confirm the exact date when you place the order.
Yes. Book a demo and we'll show you the CRM and booking website on real rental scenarios.
Stop renting your CRM. Own it.
One payment. Your system, your data, no monthly bills.